Communication With Other Health Professionals

October 2014

… While much has been written about confidentiality over the years, I was recently reminded of the reality that many licensed mental health professionals in California and elsewhere remain unaware of the basic and important proposition that a written and signed authorization from the patient is not required in order to communicate with or exchange treatment records or information with another health care professional or health facility, if done for purposes of diagnosis or treatment of the patient. The importance of this basic legal principle cannot be over emphasized, and its usefulness should not be under-estimated. The specific language used in a particular state law will determine the breadth of or limitations to this general principle. For those practitioners who are covered entities under HIPAA, the required Notice of Privacy Practices informs patients, among other things, of the fact that their personal health information can be used and shared, without their authorization, with other health professionals who are treating the patient.

I was reminded of this principle of law by a consultation I had with a practitioner who was being manipulated by a patient. The patient was being treated for an eating disorder and was telling the therapist that she would not sign an authorization for the therapist to speak with her physician, even though the therapist thought that such communication was appropriate and necessary. (I recall a number of cases where a patient with an eating disorder tried to limit the ability of the therapist to communicate with other health care providers or with family members, even in cases of possible imminent self-harm.) What the patient did not know is that the therapist was free to talk with or otherwise communicate with the doctor without the written and signed authorization of the patient. Unfortunately, the therapist was also not aware of this basic information. If the therapist would have been aware, this basic principle of law could have been disclosed in any required or voluntary disclosure form or information statement (sometimes referred to as “informed consent”) given to the patient at the outset of treatment.

Patients should understand at the outset of treatment that they cannot tie the hands of their therapists or counselors by limiting their communications with other health care providers for purposes of diagnosis or treatment, thereby exposing them to potential liability for the provision of inadequate or incompetent care. Simply put, therapists generally do not, and should not, treat patients in such a vacuum. Communication with other health care providers or facilities, whether former or current, is often necessary or desirable for the provision of competent and reasonable care. As indicated above, HIPAA recognizes this reality, as do most state laws, at least to a significant degree. If patients are not comfortable with this, they can search for a practitioner who may be willing to let the patient set the rules, rather than abiding by the public policy determinations made by the state legislature or by federal regulators. The practitioner is not necessarily in a direct power struggle with the patient, but rather, the public policy regarding these kinds of permitted disclosures has already been long decided. Usually, disclosures to other health care professionals for purposes of diagnosis or treatment of the patient are not mandated by law, but are permitted. If a practitioner wants to agree to restrictions on or exceptions to this basic principle (requested by a patient), he or she may agree, but there is some degree of risk in doing so.

There are many questions that can arise involving this common principle of law, and they can arise in a variety of scenarios. For example, suppose that a patient asks that a former therapist not provide information to a requesting/treating psychiatrist. Would or should the therapist comply with such a request from the patient? Should the request be made in writing? How should that request from the patient be handled? How much information is desired by the psychiatrist? Is it wanted for diagnosis or treatment purposes, or for some other purpose? Does the psychiatrist need to see the written records, or might a conversation with the former therapist suffice? Would the therapist be obligated to share only the minimum necessary to satisfy the request, or must the therapist share as much information as possible in order to help the psychiatrist better treat the patient? Might the therapist have liability if he or she complied with the patient’s request and refused to share the information desired by the psychiatrist?

A final comment about this principle of law involves HIPAA (in its very early days). There were federal regulations requiring that the patient sign an informed consent form containing specified content regarding the provider’s right to release personal health information, without the signed authorization of the patient, for purposes of treatment, payment, or health care operations. While these regulations contained no requirement to include a provision disclosing that the provider had the right to refuse treatment if the patient did not sign the informed consent form, such a provision was not prohibited. Thereafter, federal regulators (U.S. Department of Health and Human Services) recognized the importance for the practitioner to be able to share otherwise confidential information, unimpeded, with other health care providers and facilities for diagnosis or treatment purposes. The required informed consent regulation was then repealed, thereby allowing providers that choose to have a consent process complete discretion in designing that process. The regulators had decided that this kind of permissive disclosure need only be disclosed (but not necessarily consented to) in the Notice of Privacy Practices.


Richard Leslie

"At the Intersection of Law and Psychotherapy" Richard S. Leslie is an attorney who has practiced at the intersection of law and psychotherapy for the past twenty-five years. Most recently, he was a consultant to the American Association for Marriage and Family Therapy (AAMFT), where he worked with their various state divisions to develop and implement their legislative agendas. He also provided telephone consultation services to AAMFT members regarding legal and ethical issues confronting practitioners of diverse licensure nationwide. Additionally, he wrote articles regarding legal and ethical issues for their Family Therapy Magazine and presented at workshops on a variety of legal issues. Prior to his work with AAMFT, Richard was Legal Counsel to the California Association of Marriage and Family Therapists (CAMFT) for approximately twenty-two years. He was director of Government Relations for CAMFT, and as such was the architect of CAMFT’s widely regarded and successful legislative agenda. He represented CAMFT before the regulatory board (the Board of Behavioral Sciences) and was a tireless advocate for due process and fairness for licensees and applicants. He was a regular presenter at workshops and was consistently evaluated as CAMFT’s most highly rated presenter. He also sat with the CAMFT Ethics Committee and acted as their advisor on matters pertaining to the enforcement of ethical standards. Richard is an acknowledged expert on matters pertaining to the interrelationship between law and the practice of marriage and family therapy and psychotherapy. For many years, he taught Law and Ethics courses for a number of colleges and universities in their marriage and family therapy degree programs. While at CAMFT, he provided telephone consultation services with thousands of therapists in California and elsewhere for over twenty years. He is highly regarded for his judgment, his expertise, his direct style, and his clarity. Richard has been the driving force for many of the changes and additions to the laws of the State of California that affect MFTs. In 1980, he was primarily responsible for achieving passage of the "Freedom of Choice Law" that required insurance companies to pay for psychotherapy services performed by MFTs. Passage of that law allowed MFTs to earn a living, allowed them to better compete in the marketplace, and strengthened the profession in California by leading to a great increase in the number of licensees and CAMFT membership. Currently, about half of the licensed marriage and family therapists in the country are licensed in California. While at CAMFT, Richard was primarily responsible for, among other things, the successful effort to criminalize sex between a patient and a therapist. He was successful in extending the laws of psychotherapist-patient privilege to MFTs, thereby giving patients the same level of privacy protection as when seeing a psychiatrist or psychologist. He fought tirelessly and successfully for the right of MFTs to refer to themselves as "psychotherapists," to perform psychological testing services, to be appropriately reimbursed by California’s Victims of Crime Program, and to be employed in county mental health agencies throughout California. Richard was admitted to the Bar in New York (1969) and in California (1973). While practicing in New York, he served as a public defender, and later, as an Assistant District Attorney. Shortly after moving to California, he worked for the San Diego County Human Relations Commission as their Law and Justice Officer. While there, he worked successfully to achieve greater racial diversity in the criminal jury selection system and to expose and stop police abuse. For such work with that agency, he was the recipient of the Civil Libertarian of the Year Award by the San Diego Chapter of the American Civil Liberties Union.

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